Peachjar for eFlyer Distribution

  • Effective October 14, 2020, School City of Mishawaka has transitioned from paper to electronic flyer delivery through our service provider, Peachjar.

    In an effort to be more environmentally-friendly, embrace innovative technology, and maintain fiscal responsibility, approved eflyers from schools and community organizations will be distributed through email on Peachjar and will be distributed through email.


    PARENTS:
    If you provided your email address to your school through the Skyward Family Access Portal, a Peachjar account has been established for you, and you should have received an email from Peachjar with your login information for managing your account and flyer delivery preferences. You do not need to log in to receive or view eflyers. However, you may choose to opt out through your Peachjar account - and not affect your other District notifications. If you do not have an email address, contact your school office to make special arrangements. If you are not receiving emails from Peachjar, click here to verify your contact information is up-to-date in the Skyward Family Access Portal or click here for Peachjar Parent FAQs including how to opt in or opt out without changing your Skyward Family Access Portal contacts. This system is used exclusively for the distribution of school-approved flyers only. Your email address will NOT be shared or used for any other purpose.


     

    ESTABLISHED DISTRICT AND SCHOOL PARTNERS (ie: PTOs and school-sponsored clubs):
    The District may upload on your behalf at no charge, upon District approval...simply email a PDF of your flyer to calderonej@mishawaka.k12.in.us for review. Remember to include the District logo or flyer disclaimer ("School City of Mishawaka does not endorse and is not responsible for any business, services, or events advertised in this flyer."), as appropriate. Specify targeted audience and date for the eflyer distribution. Specify targeted audience and Peachjar Wednesday date for the eflyer distribution. Initial request should be submitted for review by 10 AM Friday prior to the desired Peachjar Wednesday. The final version must be approved by 10 AM Tuesday prior to Peachjar Wednesday. Click here for Policy 9700: Relations with Special Interst Groups, Administrative Guidelines AG9700A: Distribution of Materials to Students, and Administrative Guideline AG9700B: Criteria for Commercial Messages for procedures regarding communications and flyers.


     

    COMMUNITY GROUPS AND ORGANIZATIONS:
    Our corporation wants families to konw about valuable programs and resources in the community. To facilite delivery of this information, approved community organizations can send their flyers home to families digitally through Peachjar.

    To request eflyer approval, follow the steps below. Once approved, your eflyer will be emailed to parents on Peachjar Wednesday and posted online through the specific school's Peachjar. Paper flyers from community organizations should no longer be distributed by schools or the Corporation.

    • Review your flyer for accuracy (check for event title, sponsor, date, time, place, cost and contact information) and the inclusion of the following required disclaimer.
      • "School City of Mishawaka does not endorse and is not responsible for any business, services, or events advertised in this flyer." (For Peachjar direct uploads, this disclaimer is automatically attached.)
    • To upload flyer for review/approval, visit www.peachjar.com and click on Program Providers.
    • Register as an Enrichment Provider or Community Organization (account type).
    • If you are promoting a FREE event such as neighborhood meeting, Peachjar offers a "Free for Free" option to registered Program Providers.
    • Upload a PDF of eflyer by 10:00 AM  Friday prior to the desired Peachjar Wednesday release to allow time for staff to review and corrections to be made (if needed) prior to approval. The final version must be uploaded for approval by 10:00 AM Tuesday prior to Peachjar Wednesday.
    • We send all approved flyers on "Peachjar Wednesday." So, ALL flyers submitted for approval MUST be scheduled for an upcoming Wednesday posting date. If they are dated for release on any other day of the week or as "immediately," they will be denied with a reminder. Submitted eflyer must have a duration of only one (1) month with NO redistribution in order to maintain the integrity of the Peachjar Wednesday distributions, or they may be denied. 
    • All request will be automatically submitted to the Corporation office for review. Corporation staff will review the material and approve or deny based on the standards.
    • Approved Peachjar Wednesday flyers will be emailed to registered parents and may be posted to the selected school's Peachjar as early as Tuesday evening, but no later than on Thursday, as Peachjar guarantees a 24-hour distribution after approval and will remain for the designated duration.
    • Click here for Policy 9700: Relations with Special Interst GroupsAdministrative Guidelines AG9700A: Distribution of Materials to Students, and Administrative Guideline AG9700B: Criteria for Commercial Messages for procedures regarding communications and flyers.

    Please note: The fee that Peachjar charges for this service is typically much less than the cost to copy and deliver paper flyers to each school. School City of Mishawaka does not receive any of this funding. All credit concerns must be coordinated directly with Peachjar. 


    ADA Compliance update for Peachjar eflyer creators: As of February 20, 2018, Peachjar's digital content will comply with the Web Content Accessibility Guidelines (WCAG) 2.0 A & AA standards, required of school districts by the Office of Civil Rights. Emails sent to parents through Peachjar and each school's Peachjar flyer page are now compatible with screen readers and other assistive technologies. In order to comply, flyer text will be copied into an editable text box and submitted flyers need to meet the following requirements:

    1. Be 1-4 pages in length
    2. Contain clear and legible text in size 12 font or larger*
    3. Not scanned or copied document* (Note: this would also include images such as JPGs saved PDF)
    4. If using embedded artwork (JPG/PNG/etc) as part of your flyer, ADA text must be edited to reflect information within the artwork.
    5. Embedded links will no longer be supported

      *Flyers that do not meet 2 or 3 CAN be distributed, but since the software may not recognize the text, you may be required to copy/paste or type the text into the description box.

    If you have any questions regarding sending or receiving eflyers through Peachjar, please contact smithje@mishawaka.k12.in.us or 574-254-4547.

SCM Peachjar Links